Employment Opportunities

QUALIFICATIONS: 

Required: Equivalent to Bachelor’s degree in biological sciences, ecology, natural resource management/analysis, environmental studies, planning, or a closely related field and seven (7) years of professional experience in natural resource management, wildlife management, or regional conservation program planning and implementation.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only):

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Leads and manages the day-to-day operations of the RCA’s permitting compliance team, including supervising compliance team staff.
• Plans, organizes, and oversees consistency of JPR/HANS applications for development projects and other permitting-related applications and documents with MSHCP requirements. Tasks include drafting, reviewing and approving MSHCP findings for proposed projects.
• Resolves sensitive issues relating to MSHCP permitting-related activities; advises RCA Right of Way staff on land acquisition as determined by JPR/HANS review and rights-of-way/easements; acts as liaison with public agencies and private entities; provides technical advice, information, and materials for use by legal counsel in court actions.
• Advises and provides guidance to staff from Permittee planning departments, applicants and their consultants and stakeholders from other public agencies and organizations on MSHCP implementation.
• Drafts and updates policies and procedures relating to the implementation and administration of the MSHCP in keeping with federal, state, and local laws and regulations.
• Assists the RCA Deputy Director and RCA Director in developing strategies to continuously improve compliance management and process efficiencies.
• Prepares, analyzes, and evaluates a variety of contracts and other agreements with as-needed support from legal counsel.
• Makes presentations to the RCA Board, committees, the RCTC Commission, other governmental agencies, and at staff meetings; provides assistance and input at various regional, state, and local public meetings to address regional conservation and MSHCP
• Researches and responds to inquiries and requests in support of public inquiries and of senior management staff relating to regional conservation and MSHCP permitting compliance issues.
• Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with staff on performance issues; recommends discipline to the Deputy Director and/or Director; and recommends appropriate service and staffing levels.
• Oversees the development of consultant requests for proposals and qualifications for professional services to support MSHCP permitting compliance activities; evaluates proposals and recommends project award; negotiates consultant contract scope, schedule, and cost, and recommends approval of contracts; develops and reviews contract terms and amendments; ensures contractor compliance with established standards and specifications and time and budget estimates; reviews and updates deliverables; coordinates and reviews contract billings; and, analyzes and resolves complex problems that may arise.
• Provides a high level of customer service to the public, vendors, contractors, and RCTC staff.
• Manages, coordinates, and completes other special projects as assigned.
• Performs other duties as required.

KNOWLEDGE OF:

• State and federal endangered species acts and other local, state, and federal environmental laws, regulations, and standard practices; CEQA, NEPA, Clean Water Act (404, 401), California Fish and Game Code, and other applicable state and federal regulations and guidance.
• Knowledge and experience working with the Western Riverside Multiple Species Habitat Conservation Plan is highly desirable.
• Principles and practices of budget development and administration, contract administration, and sound financial management policies and procedures.
• Principles of project management.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for effectively representing RCA and RCTC in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and RCTC staff.

ABILITY TO:

• Manage MSHCP and related regional conservation activities and special projects involving politically sensitive issues and participation by diverse and varied interests.
• Work within a permitting regulatory framework.
• Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures.
• Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Analyze, interpret, summarize, and present technical information and data in an effective manner.
• Effectively represent the RCA and RCTC in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

PHYSICAL & ENVIRONMENTAL ELEMENTS:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various RCTC meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

This is primarily a sedentary classification and the employee works in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. The employee interfaces with staff, management, other departmental representatives, transportation and government officials, business representatives, and the general public in explaining RCTC policies and requesting and providing information.

QUALIFICATIONS: 

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Required: Equivalent to graduation from an accredited four-year college or university with major coursework in accounting, finance, public or business administration, or a related field and three (3) years of progressively responsible experience in purchasing, contract administration, or procurement services.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only):

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Coordinates and performs professional-level administrative and programmatic work in procurement and contract administration.
• Researches and develops detailed product and/or service specifications and establishes contract terms; confers with department staff to resolve questions regarding intent and expected use of goods and services, specification definitions, and scope of work statements.
• Develops bid invitations and solicitations, formal and informal bids, and requests for qualifications/ quotes/proposals while ensuring legal and contractual provisions are included to protect RCTC’s interests.
• Prepares and distributes notifications to vendors on RCTC mailing lists, Disadvantaged Business Enterprise (DBE) businesses, and others; places advertisements in local newspapers.
• Conducts, coordinates and schedules pre-bids and pre-proposal conferences and job walks; writes and posts addendums.
• Coordinates and participates in the evaluation of bids; develops evaluation criteria and materials; performs price/cost analyses and assesses the quality and suitability of proposed services and purchases; recommends modifications as needed; summarizes bid responses and prepares documentation; participates in selection of contractors and vendors; develops reports for approval of contract awards.
• Drafts contracts ensuring legal requirements are incorporated and enforced; coordinates review of contract documents with legal counsel; maintains related files.
• Ensures contractor compliance with provisions, including the maintenance of required insurance; develops, implements, and maintains an insurance tracking system and ensures that all insurance certificates are in compliance with current contract requirements; develops contract amendments and extensions as needed; monitors contractor performance and takes or recommends necessary remedial action to enforce compliance with provisions; researches and resolves discrepancies.
• Manages the e-procurement system including vendor registration database and distribution of solicitations.
• Provides guidance and assistance to RCTC staff regarding capabilities of Munis purchasing and contracts modules; enters, updates, and maintains contract data and reporting related to procurements in the Munis purchasing and contracts modules.
• Reviews and processes purchase order requests utilizing Munis purchasing module.
• Coordinates and implements outreach programs for DBE businesses for participation in construction, procurement, and professional service contracts.
• Serves as a liaison to employees, the public, private organizations, government agencies, community groups, and other organizations; provides information and assistance regarding procurement programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions.
• Conducts a variety of analytical and operational studies regarding departmental and procurement activities, including financial, budget, regulatory, operational, or administrative issues or questions; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
• Maintains accurate records and files; develops storage of records and retention schedules.
• Performs other special projects and duties as assigned.

KNOWLEDGE OF:

• Principles and practices of public agency procurement and purchasing programs including competitive bidding procedures and supply chain management.
• Principles, practices, and techniques of administering procurement contracts and enforcing contract provisions.
• Principles and practices of sound financial management policies and procedures.
• Project and/or program management, analytical processes, and report preparation techniques.
• Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
• Research, statistical, analytical, and reporting methods, techniques, and procedures.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for effectively representing RCTC in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and RCTC staff.

ABILITY TO:

• Perform programmatic administrative, procurement, and contract administration activities.
• Conduct research on a wide variety of administrative topics including procurement and contract administration programs, policies, and procedures.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Research, analyze, and evaluate new service delivery and improvements in operations, methods, procedures, and techniques.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations.
• Effectively represent the department and RCTC in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Establish and maintain a variety of filing, record keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

PHYSICAL & ENVIRONMENTAL ELEMENTS:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various RCTC meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

This is primarily a sedentary classification and the employee works in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. The employee interfaces with staff, management, other departmental representatives, transportation and government officials, business representatives, and the general public in explaining RCTC policies and requesting and providing information.